Fall Business Meeting

REGISTRATION:

Please click here for the Hilton Chicago registration.

Group Name: Higher Education Facilities Management Association

Group Code: HEF

Earliest check-in: 06-NOV-2019

Latest check-out: 09-NOV-2019

Hotel Name: Hilton Chicago/Magnificent Mile Suites

Hotel Address: 198 E. Delaware Place, Chicago, Illinois 60611-1719

Phone Number: (312) 664-1100

• Go to Hilton Chicago/Magnificent Mile Suites homepage

• Create web page for another group event (only one web page per event, per hotel)

• Frequently Asked Questions

AGENDA:

 

Thursday, November 7, 2019

I. Welcome & Introductions  10:00 - 10:15

II. Institutional Information

i. Member Institution Review of Top 3 Current/Recent Projects (over $10M)  10:30 - 12:00

Please email your top 3 projects to hefmabigten@gmail.com so we can access and project them at the meeting. Presentations limited to less than 10 minutes, please.

Lunch is Served 12:00

Continuation of Institution Review of Top 3 Current/Recent Projects 12:15 - 1:15

III. HEFMA Fall Business Meeting     1:15 - 3:30

A. Verification of Quorum (5 Min)  Eric Boatman

B. Approval of Minutes - Summer 2018 Business Meeting (15 Min) Chris Morett

C. Treasurer’s Report (15 Min)   Andy Bolling

D. Board Member Elections – Eric Boatman and Sherri Boone’s terms expires (25 Min)

E. HEFMA Membership Policies (15 Min) 

F. HEFMA Web Administration Discussion (20 Min)  

G. Member Announcements – New hires, retirements, news (15 Min)

Break  3:35 - 3:45

IV. 2019 Summer Conference     3:45 - 3:50

A. Host institution comments/follow-up and member comments   Ted Christy

V. 2020 Summer Conference & Future Events  3:50 - 4:00

A. 2020 University of Maryland:  June 17-20, 2020 TBD

B. 2021 Pennsylvania State University

C. 2022 The Ohio State University 

D. 2023 Michigan State University

VI. Member Institution Inquiries  4:00 – 5:00

A. Currently, we conduct the HEFMA Survey Bi-annually and the Classroom Survey on a less regular basis. What other surveys would we find helpful and do we want to conduct regularly?

B. Has anyone hired a third party leasing company and established a service agreement for high draw FF&E items such as furniture?

VII. Wrap Up and Dinner Destinations       5:00

Friday, November 8, 2019

Breakfast included in hotel accommodations 

I. Member Institution Inquiries (Continued)  8:30 – 9:00

A. How are member institutions managing traditional lecture and auditoria? Are they repurposing them to ALC “turn and talks” or “tiered-pods”? How are decisions made about which lecture halls and auditoria to repurpose?

B. Has anyone pursued, successfully secured and maintained on-going funding from external stakeholders for the purpose of funding ongoing maintenance of existing general purpose classrooms? Has anyone used a college as a conduit to a donor to outline a contingency plan for securing funds for space renovation?

Technology Set Up 9:00 – 9:15

II. Break Out Sessions  9:15 – 10:15

A. Surveyor Review Session (Teleconference in room 348)

B. Roster Update/Member Surveys (Non-surveyors adjourn to room 347)

Break 10:15 – 10:30

III. Member Institution Inquiries (Continued)  10:30 – 12:00

IV. Motion to Adjourn   12:00

V.  HEFMA Board Meeting 

A. Incoming and Outgoing Board Members Convene   12:00 – 1:00